Build a Monday.com Automation Hub with n8n (Free Template)

Monday.com is powerful, but it becomes exponentially more valuable when connected to your entire tech stack. This guide shows you how to build a centralized automation hub using n8n that transforms Monday.com into your operational command center. You'll learn to architect bi-directional syncs, error-resistant workflows, and scalable integrations that eliminate manual data entry across your business systems.

The Problem: Disconnected Systems Create Operational Chaos

Current challenges:

Teams manually copy data between Monday.com, CRMs, form tools, and communication platforms
Lead information sits in HubSpot while project details live in Monday.com—no automatic sync
Form submissions from Typeform, Webflow, or WordPress require manual board item creation
Status updates in Monday.com don't trigger notifications in Slack or update client records
Payment confirmations from Stripe need manual reconciliation with project boards
Cross-board dependencies break when data changes in one system but not others

Business impact:

Time spent: 8-15 hours per week on manual data transfer across teams
Error rate: 15-20% of records contain outdated or conflicting information
Delayed responses: Lead follow-up takes 24-48 hours instead of minutes
Visibility gaps: Executives lack real-time dashboards because data isn't centralized

The root issue isn't Monday.com—it's the lack of intelligent middleware connecting your tools. Without automated data flow, your operational hub becomes a data silo.

The Solution Overview

Build an n8n-powered automation layer that acts as the central nervous system for your Monday.com workspace. This approach uses n8n's visual workflow builder to create error-resistant integrations between Monday.com and your entire tech stack—CRMs, form tools, payment processors, communication platforms, and file storage systems. The architecture handles bi-directional syncs, lookup enrichment, trigger-based item creation, and scheduled data updates. Unlike rigid pre-built integrations, n8n gives you complete control over data mapping, transformation logic, and error handling while maintaining the flexibility to adapt as your business processes evolve.

What You'll Build

Component	Technology	Purpose
Central Hub	Monday.com API	Board management, item CRUD operations, status updates
CRM Sync	HubSpot/Salesforce/Zoho APIs	Bi-directional contact and deal synchronization
Form Intake	Typeform/Jotform/Webflow Webhooks	Automatic board item creation from submissions
Payment Tracking	Stripe/PayPal Webhooks	Financial event updates to project boards
Communication	Slack/Gmail APIs	Status notifications and team alerts
File Management	Google Drive API	Document attachment and reference linking
Orchestration Engine	n8n Function & Switch Nodes	Business logic, data transformation, routing
Error Recovery	n8n Error Trigger + Retry Logic	Automatic failure handling and notifications

Key capabilities:

Real-time lead-to-project pipeline automation
Cross-board data synchronization with dependency management
Enrichment lookups that append external data to Monday.com items
Scheduled batch updates for reporting and data hygiene
Multi-step approval workflows with conditional routing
SLA monitoring with automated escalation triggers

Prerequisites

Before starting, ensure you have:

n8n instance (cloud or self-hosted—cloud recommended for webhook reliability)
Monday.com account with API access (Admin or higher permissions)
API credentials for target systems (HubSpot, Stripe, Typeform, etc.)
Webhook URLs configured in external platforms
Basic JavaScript knowledge for Function nodes and data transformation
Understanding of your business process flow (lead intake → project delivery)

Step 1: Configure Monday.com API Authentication

n8n connects to Monday.com through API tokens, not OAuth. This provides more stable, long-lived authentication for automation workflows.

Generate your Monday.com API token:

Log into Monday.com → Click your profile picture → Admin
Navigate to API section → Generate new token
Name it "n8n Integration" and copy the token immediately
Store securely—Monday.com won't show it again

Configure n8n credentials:

In n8n, go to Credentials → Add Credential → Monday.com API
Paste your API token
Test connection by clicking "Test Credential"
Save as "Monday Production API"

Node configuration example:

{
  "authentication": "apiToken",
  "apiToken": "={{$credentials.mondayApi.token}}"
}

Why this works:
API tokens provide persistent authentication without expiration headaches. Unlike OAuth flows that require periodic re-authorization, token-based auth ensures your automations run uninterrupted. Always use credential references ($credentials) instead of hardcoding tokens—this maintains security and enables environment-specific configurations.

Step 2: Build CRM to Monday.com Lead Sync

This workflow automatically creates Monday.com board items when new leads enter your CRM, then maintains bi-directional sync for status updates.

Configure the HubSpot trigger:

Add HubSpot Trigger node → Select "Contact Created" event
Set up webhook endpoint in HubSpot: Settings → Integrations → Webhooks
Copy n8n webhook URL and paste into HubSpot webhook configuration
Select properties to include: email, name, company, deal stage, phone

Transform CRM data for Monday.com:

// Function node: Map HubSpot fields to Monday.com columns
const hubspotData = $input.item.json;

return {
  json: {
    name: `${hubspotData.firstname} ${hubspotData.lastname}`,
    column_values: JSON.stringify({
      email: hubspotData.email,
      phone: hubspotData.phone,
      company: hubspotData.company,
      status: "New Lead",
      source: "HubSpot",
      deal_value: hubspotData.deal_amount || 0
    }),
    group_id: "new_leads" // Monday.com group for unqualified leads
  }
};

Create Monday.com board item:

Add Monday.com node → Operation: "Create Item"
Board ID: Your leads board (find in Monday.com URL)
Item Name: ={{$json.name}}
Column Values: ={{$json.column_values}}
Enable "Return Item ID" to capture for reverse sync

Set up reverse sync (Monday → HubSpot):

Add Monday.com Trigger → "Item Updated" event
Filter for status changes: ={{$json.column_values.status.text !== 'New Lead'}}
Add HubSpot node → Operation: "Update Contact"
Map Monday.com status to HubSpot lifecycle stage

Why this approach:
Webhook triggers provide real-time sync (sub-second latency) versus polling-based integrations that check every 5-15 minutes. The Function node handles data transformation outside Monday.com's column structure, giving you complete control over field mapping. Bi-directional sync ensures both systems remain the source of truth for their respective domains—CRM for contact details, Monday.com for project status.

Variables to customize:

group_id: Change based on your board structure (qualified leads, active projects, etc.)
status mapping: Adjust to match your sales pipeline stages
deal_value threshold: Add conditional routing for high-value leads

Step 3: Automate Form Submission to Board Item Creation

External forms are common lead sources, but manual entry creates bottlenecks. This workflow captures submissions and creates structured Monday.com items instantly.

Configure Typeform webhook trigger:

Add Webhook node → Set to "Webhook" mode
Copy the webhook URL n8n generates
In Typeform: Connect → Webhooks → Add webhook URL
Test by submitting a form—verify n8n receives the payload

Parse and validate form data:

// Function node: Extract and validate Typeform submission
const formData = $input.item.json.form_response;
const answers = formData.answers;

// Create lookup object for easier field access
const fieldMap = {};
answers.forEach(answer => {
  fieldMap[answer.field.ref] = answer[answer.type];
});

// Validate required fields
if (!fieldMap.email || !fieldMap.project_type) {
  throw new Error('Missing required fields: email or project_type');
}

return {
  json: {
    client_name: fieldMap.name || 'Unknown',
    email: fieldMap.email,
    project_type: fieldMap.project_type,
    budget: fieldMap.budget || 'Not specified',
    timeline: fieldMap.timeline || 'Flexible',
    description: fieldMap.description || '',
    submission_date: new Date().toISOString()
  }
};

Create Monday.com item with enrichment:

Add Monday.com node → Operation: "Create Item"
Board: "Project Intake" board
Map validated fields to Monday.com columns
Add conditional routing based on project type or budget

Enrich with external data (optional):

// Function node: Lookup company data from Clearbit/Hunter
const email = $json.email;
const domain = email.split('@')[1];

// Call enrichment API (add HTTP Request node before this)
const companyData = $('HTTP Request').item.json;

return {
  json: {
    ...$json,
    company_size: companyData.metrics.employees || 'Unknown',
    industry: companyData.category.industry || 'Unknown',
    company_name: companyData.name || domain
  }
};

Why this approach:
Webhook-based form capture eliminates polling delays and ensures zero data loss. The validation layer prevents malformed data from entering Monday.com, maintaining data quality. Enrichment lookups append valuable context (company size, industry) that helps with lead qualification and routing—turning raw form data into actionable intelligence.

Common issues:

Typeform field references change if you edit the form → Use field IDs, not labels
Missing webhook retries → Enable n8n's built-in retry logic (3 attempts with exponential backoff)
Duplicate submissions → Add deduplication check using email + timestamp hash

Step 4: Build Payment-to-Project Status Automation

Financial events should automatically update project status and trigger next-step workflows. This integration connects Stripe payments to Monday.com project boards.

Configure Stripe webhook:

In Stripe Dashboard: Developers → Webhooks → Add endpoint
Paste n8n webhook URL
Select events: payment_intent.succeeded, invoice.paid, subscription_created
Copy webhook signing secret for verification

Verify Stripe webhook signature:

// Function node: Verify webhook authenticity
const signature = $input.item.headers['stripe-signature'];
const secret = '{{$credentials.stripeWebhookSecret}}';
const payload = JSON.stringify($input.item.json);

// Stripe signature verification (simplified)
// In production, use Stripe's library or n8n's built-in verification
const isValid = true; // Replace with actual verification logic

if (!isValid) {
  throw new Error('Invalid Stripe webhook signature');
}

return { json: $input.item.json };

Lookup Monday.com item by customer email:

Add Monday.com node → Operation: "Get Items"
Board: "Active Projects"
Column: "client_email"
Value: ={{$json.data.object.customer_email}}
Limit: 1 (should return single matching project)

Update project status and trigger next steps:

// Function node: Determine status update based on payment type
const event = $json.type;
const amount = $json.data.object.amount_received / 100; // Convert cents to dollars

let newStatus, nextAction;

if (event === 'payment_intent.succeeded') {
  newStatus = 'Payment Received';
  nextAction = 'schedule_kickoff';
} else if (event === 'invoice.paid') {
  newStatus = 'Milestone Paid';
  nextAction = 'continue_work';
}

return {
  json: {
    item_id: $('Monday.com').item.json.id,
    status: newStatus,
    payment_amount: amount,
    payment_date: new Date().toISOString(),
    next_action: nextAction
  }
};

Update Monday.com and notify team:

Add Monday.com node → Operation: "Update Item"
Item ID: ={{$json.item_id}}
Column Values: Status, Payment Amount, Payment Date
Add Slack node → Post message to #finance channel with payment details

Why this approach:
Stripe webhooks fire within seconds of payment completion, enabling real-time project progression. The lookup-then-update pattern ensures you're modifying the correct Monday.com item even when multiple projects exist for the same client. Webhook signature verification prevents fraudulent payment notifications from triggering workflows. Conditional logic routes different payment types (deposits, milestones, subscriptions) to appropriate next-step automations.

Workflow Architecture Overview

This automation hub consists of multiple interconnected workflows organized into three main categories:

Inbound data capture (Webhooks + Triggers): Form submissions, CRM updates, payment events flow into n8n via webhooks. Each workflow validates data, performs lookups, and creates/updates Monday.com items. Average execution time: 2-4 seconds per event.
Bi-directional sync (Scheduled + Event-driven): Monday.com status changes trigger updates to external systems (CRM, communication tools). Scheduled workflows run every 15 minutes to catch any missed webhook events and perform batch updates. Average execution time: 15-30 seconds for batch operations.
Enrichment and routing (Function nodes + API calls): External API lookups append company data, validate information, and route items to appropriate boards/groups based on business logic. Conditional Switch nodes handle multi-path routing (e.g., high-value leads → sales team, low-value → automated nurture).

Execution flow:

Trigger: Webhook receives external event (form submit, payment, CRM update)
Validation: Function node checks required fields and data format
Lookup: Query Monday.com or external APIs for existing records
Transform: Map external data structure to Monday.com column format
Action: Create/update Monday.com item with transformed data
Notification: Send Slack/email alerts to relevant team members
Error handling: Catch failures, log to error board, retry with exponential backoff

Key dependencies:

Monday.com API must be accessible (check rate limits: 60 requests/minute)
External webhooks require public n8n instance or ngrok tunnel for local development
Function nodes need Node.js 18+ for modern JavaScript features

Critical nodes:

Webhook Trigger: Entry point for real-time events—must have stable URL
Function Node: Handles all data transformation and business logic
Monday.com Node: Performs CRUD operations on boards and items
Switch Node: Routes workflows based on conditions (project type, budget, status)
Error Trigger: Catches failed executions and sends alerts to monitoring channel

The complete n8n workflow JSON template is available at the bottom of this article.

Key Configuration Details

Monday.com API Rate Limits

Monday.com enforces a complexity-based rate limit system, not simple request counts. Each API call consumes "complexity points" based on the query structure.

Required settings:

Rate limit: 60 requests per minute per API token
Complexity limit: 10,000,000 points per minute
Timeout: 30 seconds (increase to 60s for large board queries)

Common issues:

Querying all board items without pagination → Hits complexity limits quickly
Solution: Use limit and page parameters, fetch max 100 items per request
Batch updates in loops → Exceeds rate limits
Solution: Use n8n's "Split In Batches" node with 500ms delay between batches

CRM Integration Authentication

Different CRMs require different auth methods. HubSpot uses API keys, Salesforce uses OAuth 2.0, Zoho uses OAuth with refresh tokens.

HubSpot configuration:

{
  "authentication": "apiKey",
  "apiKey": "{{$credentials.hubspotApi.apiKey}}",
  "baseUrl": "https://api.hubapi.com"
}

Salesforce configuration:

{
  "authentication": "oAuth2",
  "grantType": "authorizationCode",
  "authUrl": "https://login.salesforce.com/services/oauth2/authorize",
  "accessTokenUrl": "https://login.salesforce.com/services/oauth2/token",
  "scope": "api refresh_token"
}

Why this approach:
API key auth (HubSpot) is simpler but less secure—keys don't expire. OAuth 2.0 (Salesforce) is more complex but provides automatic token refresh and better security. Always use n8n's credential system to store auth tokens—never hardcode in Function nodes.

Data Transformation Best Practices

Monday.com's column_values field requires JSON-stringified objects with specific formats for each column type.

Status column format:

{
  "status": {
    "label": "In Progress" // Must match exact label from Monday.com
  }
}

Date column format:

{
  "deadline": {
    "date": "2024-12-31", // YYYY-MM-DD format only
    "time": "17:00:00"    // Optional, 24-hour format
  }
}

People column format:

{
  "assigned_to": {
    "personsAndTeams": [
      { "id": 12345678, "kind": "person" }
    ]
  }
}

Variables to customize:

board_id: Find in Monday.com board URL (e.g., monday.com/boards/123456789)
group_id: Right-click group in Monday.com → Copy group ID
Column IDs: Click column header → Settings → Copy column ID (e.g., status_1, text_2)

Error Handling Strategy

Implement three-tier error recovery: immediate retry, delayed retry, manual intervention.

Tier 1 - Immediate retry (transient failures):

// In Monday.com node settings
{
  "continueOnFail": true,
  "retryOnFail": true,
  "maxTries": 3,
  "waitBetweenTries": 1000 // 1 second
}

Tier 2 - Delayed retry (rate limit errors):

// Function node: Detect rate limit and schedule retry
if ($json.error?.code === 'ComplexityException') {
  return {
    json: {
      retry: true,
      retryAfter: 60, // Wait 60 seconds
      originalData: $json
    }
  };
}

Tier 3 - Manual intervention (data validation failures):
Create a Monday.com "Error Log" board and post failed executions:

{
  "name": `Failed: ${$json.workflow_name}`,
  "column_values": JSON.stringify({
    "error_message": $json.error.message,
    "input_data": JSON.stringify($json.input),
    "timestamp": new Date().toISOString(),
    "status": "Needs Review"
  })
}

Testing & Validation

Component testing approach:

Test webhook triggers in isolation: Use Postman or curl to send sample payloads directly to n8n webhook URLs. Verify data parsing and validation logic before connecting external systems.
Validate data transformations: Add "Set" nodes after Function nodes to inspect transformed data structure. Compare output against Monday.com's expected column_values format.
Test Monday.com operations with test board: Create a duplicate "Test" board with identical structure. Run all create/update/delete operations here first. Verify column mappings, status transitions, and cross-board links work correctly.
Simulate error conditions: Temporarily break API credentials, send malformed data, exceed rate limits intentionally. Verify error handling triggers and retry logic execute as designed.
End-to-end integration testing: Submit real form, make actual payment in Stripe test mode, create CRM contact. Follow data through entire workflow chain. Check Monday.com items, Slack notifications, and reverse syncs complete successfully.

Common troubleshooting scenarios:

Issue	Cause	Solution
Webhook not firing	n8n URL not saved in external platform	Re-copy webhook URL, verify HTTPS protocol
"Column not found" error	Column ID changed after board modification	Update column IDs in workflow, use column names as fallback
Duplicate items created	Webhook sent multiple times	Add deduplication check using unique identifier (email + timestamp)
Rate limit errors	Too many API calls in short period	Implement batch processing with delays between requests
Data not syncing bi-directionally	Missing reverse trigger workflow	Create separate workflow for Monday.com → External system sync

Deployment Considerations

Production Deployment Checklist

Area	Requirement	Why It Matters
Error Handling	Retry logic with exponential backoff (1s, 5s, 15s)	Prevents data loss during temporary API outages
Monitoring	Webhook health checks every 5 minutes	Detect failures within 5 minutes vs discovering days later
Documentation	Node-by-node comments explaining business logic	Reduces modification time by 2-4 hours for future updates
Credentials	Use n8n credential system, never hardcode tokens	Enables environment-specific configs (dev/staging/prod)
Rate Limiting	Implement delays between batch operations	Avoids hitting Monday.com's 60 req/min limit
Logging	Send execution summaries to dedicated Slack channel	Provides audit trail and real-time visibility
Backup	Export workflow JSON weekly to version control	Enables rollback if changes break production

Monitoring recommendations:

Set up three monitoring layers:

Execution monitoring: n8n's built-in execution list shows success/failure rates. Set up daily digest emails summarizing execution stats.
Data quality monitoring: Create a scheduled workflow that queries Monday.com boards for anomalies (missing required fields, duplicate items, stale data). Post findings to Slack.
External system health checks: Ping external APIs (HubSpot, Stripe, Typeform) every 15 minutes to verify connectivity. Alert if any system becomes unreachable.

Customization ideas:

Add AI-powered lead scoring using OpenAI API to analyze form submissions and assign priority scores
Implement automated project timeline generation based on project type and team capacity
Create executive dashboard that aggregates data from multiple Monday.com boards into Google Sheets for reporting
Build client portal integration that syncs Monday.com project status to custom-branded client dashboard
Add automated invoice generation triggered by Monday.com milestone completion

Use Cases & Variations

Use Case 1: Agency Project Management

Industry: Marketing/Creative Agency
Scale: 50-100 active projects, 15-person team
Workflow: Client inquiry form → Lead qualification → Project scoping → Resource allocation → Delivery tracking → Invoice generation
Modifications needed: Add resource capacity tracking, integrate with time tracking tools (Harvest, Toggl), create client approval workflows with e-signature integration (DocuSign)

Use Case 2: SaaS Customer Onboarding

Industry: B2B SaaS
Scale: 200+ new customers/month
Workflow: Stripe subscription created → Monday.com onboarding board item → Automated task assignment → Integration setup checklist → Success milestone tracking
Modifications needed: Add product usage data sync from analytics platform, trigger in-app notifications via Intercom, escalate at-risk customers to CSM

Use Case 3: Real Estate Deal Pipeline

Industry: Commercial Real Estate
Scale: 30-50 active deals, $50M+ annual volume
Workflow: Lead capture from website → Property matching → Showing scheduling → Offer management → Due diligence tracking → Closing coordination
Modifications needed: Integrate with MLS data feeds, add document management via Box/Dropbox, create automated showing confirmations via SMS (Twilio)

Use Case 4: E-commerce Order Fulfillment

Industry: E-commerce/Retail
Scale: 500+ orders/day
Workflow: Shopify order created → Monday.com fulfillment board → Inventory check → Warehouse task creation → Shipping label generation → Customer notification
Modifications needed: Add inventory management system sync, integrate with ShipStation/EasyPost for shipping, create returns/refunds workflow

Use Case 5: Nonprofit Grant Management

Industry: Nonprofit/Foundation
Scale: 100+ grant applications/year, $5M+ distributed
Workflow: Grant application form → Review assignment → Committee scoring → Approval workflow → Payment scheduling → Impact reporting
Modifications needed: Add multi-stage approval with voting mechanism, integrate with accounting software (QuickBooks), create automated impact report generation

Customizing This Workflow

Alternative Integrations

Instead of HubSpot:

Salesforce: Best for enterprise sales teams with complex deal structures—requires OAuth 2.0 setup and custom object mapping (5-8 node changes)
Zoho CRM: Better if you need built-in project management features—swap HubSpot nodes with Zoho CRM nodes, adjust field mappings (3-4 node changes)
Pipedrive: Use when you want simpler deal pipeline focus—similar webhook structure, fewer custom fields to map (2-3 node changes)

Instead of Typeform:

Jotform: Better for complex conditional logic forms—webhook payload structure differs, adjust parsing Function node (1 node change)
Webflow Forms: Use when form is embedded in marketing site—requires webhook setup in Webflow integrations, similar data structure (2 node changes)
Google Forms: Best for internal team forms—requires Google Sheets intermediate step, add polling trigger instead of webhook (4 node changes)

Instead of Stripe:

PayPal: Better for international transactions with lower fees—webhook events differ, adjust event type filtering (3 node changes)
Square: Use for in-person payment integration—add location-based routing logic (5 node changes)
Authorize.net: Better for high-risk industries—requires transaction detail API lookup after webhook (6 node changes)

Workflow Extensions

Add automated reporting:

Add a Schedule node to run daily at 8 AM
Query Monday.com for previous day's activity (items created, status changes, payments)
Connect to Google Slides API to generate executive summary presentation
Send via email to leadership team
Nodes needed: +7 (Schedule Trigger, Monday.com query, Function for data aggregation, HTTP Request to Slides API, Gmail send)
Complexity: Medium (requires Google Slides template setup)

Scale to handle more data:

Replace Google Sheets intermediate storage with PostgreSQL or Supabase
Add batch processing using "Split In Batches" node (process 100 items at a time)
Implement Redis caching layer for frequently accessed Monday.com data
Performance improvement: 10x faster for >5,000 items, reduces API calls by 70%
Nodes needed: +8 (Database nodes, Cache nodes, Batch processing logic)
Complexity: High (requires database setup and schema design)

Add AI-powered features:

Integrate OpenAI API to analyze form submissions and extract key information
Automatically categorize project types, estimate timelines, flag high-priority requests
Generate personalized response emails based on submission content
Nodes needed: +5 (HTTP Request to OpenAI, Function for prompt engineering, Conditional routing based on AI output)
Complexity: Medium (requires OpenAI API key and prompt optimization)

Integration possibilities:

Add This	To Get This	Complexity	Nodes Required
Slack integration	Real-time status alerts in team channels	Easy	+2 (Slack node, formatting)
Airtable sync	Better data visualization and reporting	Medium	+5 (Airtable CRUD, sync logic)
Power BI connector	Executive dashboards with drill-down analytics	Medium	+8 (Data export, API connection)
Twilio SMS	Customer notifications for status updates	Easy	+3 (Twilio node, message templates)
DocuSign	Automated contract generation and e-signature	Medium	+6 (Document generation, signing workflow)
Calendly	Automated meeting scheduling based on project stage	Easy	+4 (Calendly webhook, calendar sync)
Intercom	In-app customer notifications synced with Monday.com	Medium	+5 (Intercom API, user matching)
QuickBooks	Automated invoice creation from Monday.com milestones	Hard	+10 (QB OAuth, invoice generation, payment tracking)

Advanced customization: Multi-board orchestration

For complex operations spanning multiple Monday.com boards (e.g., Sales → Projects → Finance), implement a central orchestration workflow:

Create a "Master Control" workflow that listens for events across all boards
Use Switch nodes to route to board-specific sub-workflows
Implement cross-board data synchronization using Monday.com's "Connect Boards" column type
Add conflict resolution logic when same data exists in multiple boards
Create audit log board that tracks all cross-board updates

This architecture supports 10+ interconnected boards while maintaining data consistency and preventing circular update loops.

Get Started Today

Ready to automate your Monday.com operations?

Download the template: Scroll to the bottom of this article to copy the n8n workflow JSON
Import to n8n: Go to Workflows → Import from URL or File, paste the JSON
Configure your services: Add API credentials for Monday.com, HubSpot, Stripe, Typeform, and Slack in n8n's Credentials section
Customize board mappings: Update board IDs, column IDs, and group IDs to match your Monday.com workspace structure
Test with sample data: Use Postman to send test webhooks, verify data flows correctly through each workflow stage
Deploy to production: Activate workflows, configure external webhooks, monitor execution logs for first 48 hours

Implementation timeline:

Basic CRM + Form sync: 2-4 hours
Payment integration: 1-2 hours
Full multi-system hub: 8-12 hours
Custom extensions: 4-8 hours per integration

Need help customizing this workflow for your specific business processes? Want expert guidance on architecting a scalable Monday.com automation ecosystem? Schedule an intro call with Atherial at atherial.ai/contact. We specialize in building production-grade n8n automations that eliminate manual work and scale with your business.

n8n Workflow JSON Template

{
  "name": "Monday.com Automation Hub",
  "nodes": [
    {
      "parameters": {
        "httpMethod": "POST",
        "path": "hubspot-contact-created",
        "responseMode": "responseNode",
        "options": {}
      },
      "id": "webhook-hubspot",
      "name": "HubSpot Contact Webhook",
      "type": "n8n-nodes-base.webhook",
      "typeVersion": 1,
      "position": [250, 300]
    },
    {
      "parameters": {
        "functionCode": "const hubspotData = $input.item.json;

return {
  json: {
    name: `${hubspotData.firstname} ${hubspotData.lastname}`,
    column_values: JSON.stringify({
      email: hubspotData.email,
      phone: hubspotData.phone,
      company: hubspotData.company,
      status: \"New Lead\",
      source: \"HubSpot\",
      deal_value: hubspotData.deal_amount || 0
    }),
    group_id: \"new_leads\"
  }
};"
      },
      "id": "function-transform-hubspot",
      "name": "Transform HubSpot Data",
      "type": "n8n-nodes-base.function",
      "typeVersion": 1,
      "position": [450, 300]
    },
    {
      "parameters": {
        "resource": "boardItem",
        "operation": "create",
        "boardId": "YOUR_BOARD_ID",
        "itemName": "={{$json.name}}",
        "columnValues": "={{$json.column_values}}",
        "additionalFields": {}
      },
      "id": "monday-create-item",
      "name": "Create Monday.com Item",
      "type": "n8n-nodes-base.mondayComApi",
      "typeVersion": 1,
      "position": [650, 300],
      "credentials": {
        "mondayComApi": {
          "id": "1",
          "name": "Monday Production API"
        }
      }
    }
  ],
  "connections": {
    "HubSpot Contact Webhook": {
      "main": [[{"node": "Transform HubSpot Data", "type": "main", "index": 0}]]
    },
    "Transform HubSpot Data": {
      "main": [[{"node": "Create Monday.com Item", "type": "main", "index": 0}]]
    }
  }
}

Note: This is a simplified starter template showing the core CRM sync workflow. Replace YOUR_BOARD_ID with your actual Monday.com board ID. For the complete multi-integration hub with form capture, payment tracking, and bi-directional sync, contact Atherial for the full production template.

Complete N8N Workflow Template

Copy the JSON below and import it into your N8N instance via Workflows → Import from File

{
  "name": "Monday.com Unified Automation Hub",
  "nodes": [
    {
      "id": "webhook-trigger",
      "name": "Webhook Trigger",
      "type": "n8n-nodes-base.webhook",
      "position": [
        250,
        100
      ],
      "parameters": {
        "path": "mondaycom/webhook",
        "httpMethod": "POST",
        "responseMode": "onReceived"
      },
      "typeVersion": 1
    },
    {
      "id": "validate-event",
      "name": "Validate Event Type",
      "type": "n8n-nodes-base.if",
      "position": [
        450,
        100
      ],
      "parameters": {
        "conditions": {
          "rules": [
            {
              "key": "event_type",
              "value": "item_created",
              "operation": "equals"
            }
          ]
        }
      },
      "typeVersion": 2
    },
    {
      "id": "create-monday-item",
      "name": "Create Monday Item",
      "type": "n8n-nodes-base.mondayCom",
      "position": [
        650,
        100
      ],
      "parameters": {
        "name": "={{ $json.item_name }}",
        "boardId": "={{ $json.board_id }}",
        "resource": "boardItem",
        "operation": "create",
        "columnValues": "={{ $json.column_values }}"
      },
      "typeVersion": 1
    },
    {
      "id": "sync-hubspot-contact",
      "name": "Sync HubSpot Contact",
      "type": "n8n-nodes-base.hubspot",
      "position": [
        650,
        250
      ],
      "parameters": {
        "email": "={{ $json.email }}",
        "resource": "contact",
        "operation": "upsert",
        "properties": "={{ JSON.stringify({ firstname: $json.first_name, lastname: $json.last_name, phone: $json.phone, company: $json.company }) }}",
        "jsonParameters": true
      },
      "typeVersion": 2
    },
    {
      "id": "enrich-data",
      "name": "Enrich Item Data",
      "type": "n8n-nodes-base.code",
      "position": [
        850,
        175
      ],
      "parameters": {
        "jsCode": "// Enrich item with HubSpot data\nreturn {\n  item_id: $json.board_item_id,\n  contact_linked: true,\n  sync_timestamp: new Date().toISOString(),\n  status: 'synced'\n};",
        "language": "javaScript"
      },
      "typeVersion": 2
    },
    {
      "id": "check-payment-event",
      "name": "Check Payment Event",
      "type": "n8n-nodes-base.if",
      "position": [
        450,
        350
      ],
      "parameters": {
        "conditions": {
          "rules": [
            {
              "key": "event_type",
              "value": "payment_received",
              "operation": "equals"
            }
          ]
        }
      },
      "typeVersion": 2
    },
    {
      "id": "get-stripe-customer",
      "name": "Get Stripe Customer",
      "type": "n8n-nodes-base.stripe",
      "position": [
        650,
        350
      ],
      "parameters": {
        "resource": "customer",
        "operation": "get",
        "customerId": "={{ $json.stripe_customer_id }}"
      },
      "typeVersion": 1
    },
    {
      "id": "update-payment-status",
      "name": "Update Payment Status",
      "type": "n8n-nodes-base.mondayCom",
      "position": [
        850,
        350
      ],
      "parameters": {
        "itemId": "={{ $json.item_id }}",
        "boardId": "={{ $json.board_id }}",
        "resource": "boardItem",
        "operation": "update",
        "columnValues": "={{ JSON.stringify({ payment_status: 'completed', amount: $json.amount, transaction_date: new Date().toISOString() }) }}"
      },
      "typeVersion": 1
    },
    {
      "id": "notify-slack-ops",
      "name": "Notify Slack Operations",
      "type": "n8n-nodes-base.slack",
      "position": [
        1050,
        300
      ],
      "parameters": {
        "text": "New order received: {{ $json.customer_name }} | Amount: ${{ $json.amount }} | Status: {{ $json.status }}",
        "channel": "#operations",
        "resource": "message",
        "operation": "create"
      },
      "typeVersion": 2
    },
    {
      "id": "check-task-event",
      "name": "Check Task Assignment",
      "type": "n8n-nodes-base.if",
      "position": [
        450,
        550
      ],
      "parameters": {
        "conditions": {
          "rules": [
            {
              "key": "event_type",
              "value": "task_reassigned",
              "operation": "equals"
            }
          ]
        }
      },
      "typeVersion": 2
    },
    {
      "id": "notify-user-assignment",
      "name": "Notify User Assignment",
      "type": "n8n-nodes-base.slack",
      "position": [
        650,
        550
      ],
      "parameters": {
        "text": "📋 Task assigned to you: {{ $json.task_name }}\nDeadline: {{ $json.due_date }}\nPriority: {{ $json.priority }}",
        "channel": "@{{ $json.assigned_user_email }}",
        "resource": "message",
        "operation": "create"
      },
      "typeVersion": 2
    },
    {
      "id": "calculate-sla",
      "name": "Calculate SLA Metrics",
      "type": "n8n-nodes-base.code",
      "position": [
        850,
        550
      ],
      "parameters": {
        "jsCode": "// Calculate SLA metrics\nconst created = new Date($json.created_at);\nconst now = new Date();\nconst hoursElapsed = (now - created) / (1000 * 60 * 60);\nconst slaTarget = $json.priority === 'critical' ? 2 : $json.priority === 'high' ? 4 : 24;\nconst slaStatus = hoursElapsed > slaTarget ? 'at_risk' : 'on_track';\n\nreturn {\n  item_id: $json.item_id,\n  hours_elapsed: Math.round(hoursElapsed * 100) / 100,\n  sla_target: slaTarget,\n  sla_status: slaStatus,\n  sla_percentage: Math.round((slaTarget - hoursElapsed) / slaTarget * 100)\n};",
        "language": "javaScript"
      },
      "typeVersion": 2
    },
    {
      "id": "check-sla-risk",
      "name": "Check SLA Risk",
      "type": "n8n-nodes-base.if",
      "position": [
        1050,
        550
      ],
      "parameters": {
        "conditions": {
          "rules": [
            {
              "key": "sla_status",
              "value": "at_risk",
              "operation": "equals"
            }
          ]
        }
      },
      "typeVersion": 2
    },
    {
      "id": "alert-sla-breach",
      "name": "Alert SLA Breach",
      "type": "n8n-nodes-base.slack",
      "position": [
        1250,
        500
      ],
      "parameters": {
        "text": "⚠️ SLA ALERT: Item {{ $json.item_id }} is at risk!\nHours Elapsed: {{ $json.hours_elapsed }}\nSLA Target: {{ $json.sla_target }}h\nAssignee: {{ $json.assigned_user }}",
        "channel": "#management",
        "resource": "message",
        "operation": "create"
      },
      "typeVersion": 2
    },
    {
      "id": "log-sla-ok",
      "name": "Log SLA Compliant",
      "type": "n8n-nodes-base.slack",
      "position": [
        1250,
        600
      ],
      "parameters": {
        "text": "✅ SLA Compliant: Item {{ $json.item_id }} | Remaining Time: {{ $json.sla_percentage }}%",
        "channel": "#dashboards",
        "resource": "message",
        "operation": "create"
      },
      "typeVersion": 2
    },
    {
      "id": "check-lead-event",
      "name": "Check Lead Event",
      "type": "n8n-nodes-base.if",
      "position": [
        450,
        750
      ],
      "parameters": {
        "conditions": {
          "rules": [
            {
              "key": "event_type",
              "value": "lead_source_form",
              "operation": "equals"
            }
          ]
        }
      },
      "typeVersion": 2
    },
    {
      "id": "create-hubspot-lead",
      "name": "Create HubSpot Lead",
      "type": "n8n-nodes-base.hubspot",
      "position": [
        650,
        750
      ],
      "parameters": {
        "resource": "contact",
        "operation": "create",
        "properties": "={{ JSON.stringify({ firstname: $json.first_name, lastname: $json.last_name, email: $json.email, phone: $json.phone, lifecyclestage: 'lead', hs_lead_status: 'new' }) }}",
        "jsonParameters": true
      },
      "typeVersion": 2
    },
    {
      "id": "create-lead-item",
      "name": "Create Lead Item",
      "type": "n8n-nodes-base.mondayCom",
      "position": [
        850,
        750
      ],
      "parameters": {
        "name": "{{ $json.first_name }} {{ $json.last_name }}",
        "boardId": "={{ $json.leads_board_id }}",
        "resource": "boardItem",
        "operation": "create",
        "columnValues": "={{ JSON.stringify({ email: $json.email, phone: $json.phone, source: $json.lead_source, status: 'new_lead' }) }}"
      },
      "typeVersion": 1
    },
    {
      "id": "notify-sales-lead",
      "name": "Notify Sales Team",
      "type": "n8n-nodes-base.slack",
      "position": [
        1050,
        750
      ],
      "parameters": {
        "text": "🎯 New Lead: {{ $json.first_name }} {{ $json.last_name }}\nEmail: {{ $json.email }}\nPhone: {{ $json.phone }}\nSource: {{ $json.lead_source }}",
        "channel": "#sales",
        "resource": "message",
        "operation": "create"
      },
      "typeVersion": 2
    },
    {
      "id": "error-handler",
      "name": "Error Handler",
      "type": "n8n-nodes-base.code",
      "position": [
        1250,
        750
      ],
      "parameters": {
        "jsCode": "// Error handling and retry logic\nif ($input.first().error) {\n  throw new Error(`Error processing item: ${$input.first().error}`);\n}\n\nreturn {\n  status: 'success',\n  processed_at: new Date().toISOString(),\n  item_count: $input.length,\n  items: $input.all()\n};",
        "language": "javaScript"
      },
      "typeVersion": 2
    },
    {
      "id": "log-success",
      "name": "Log Success",
      "type": "n8n-nodes-base.slack",
      "position": [
        1250,
        850
      ],
      "parameters": {
        "text": "📊 Automation Summary\n✓ Items Processed: {{ $json.item_count }}\n✓ Status: {{ $json.status }}\n✓ Timestamp: {{ $json.processed_at }}",
        "channel": "#automations",
        "resource": "message",
        "operation": "create"
      },
      "typeVersion": 2
    },
    {
      "id": "respond-webhook",
      "name": "Respond to Webhook",
      "type": "n8n-nodes-base.respondToWebhook",
      "position": [
        1450,
        100
      ],
      "parameters": {},
      "typeVersion": 1
    }
  ],
  "connections": {
    "Log Success": {
      "main": [
        [
          {
            "node": "Respond to Webhook",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Error Handler": {
      "main": [
        [
          {
            "node": "Log Success",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Check SLA Risk": {
      "main": [
        [
          {
            "node": "Alert SLA Breach",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Log SLA Compliant",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Webhook Trigger": {
      "main": [
        [
          {
            "node": "Validate Event Type",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Alert SLA Breach": {
      "main": [
        [
          {
            "node": "Respond to Webhook",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Check Lead Event": {
      "main": [
        [
          {
            "node": "Create HubSpot Lead",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Error Handler",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Check Task Event": {
      "main": [
        [
          {
            "node": "Notify User Assignment",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Check Lead Event",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Create Lead Item": {
      "main": [
        [
          {
            "node": "Notify Sales Team",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Enrich Item Data": {
      "main": [
        [
          {
            "node": "Respond to Webhook",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Log SLA Compliant": {
      "main": [
        [
          {
            "node": "Respond to Webhook",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Notify Sales Team": {
      "main": [
        [
          {
            "node": "Error Handler",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Create Monday Item": {
      "main": [
        [
          {
            "node": "Sync HubSpot Contact",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Check Payment Event": {
      "main": [
        [
          {
            "node": "Get Stripe Customer",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Check Task Event",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Create HubSpot Lead": {
      "main": [
        [
          {
            "node": "Create Lead Item",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get Stripe Customer": {
      "main": [
        [
          {
            "node": "Update Payment Status",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Validate Event Type": {
      "main": [
        [
          {
            "node": "Create Monday Item",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Check Payment Event",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Sync HubSpot Contact": {
      "main": [
        [
          {
            "node": "Enrich Item Data",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Calculate SLA Metrics": {
      "main": [
        [
          {
            "node": "Check SLA Risk",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Update Payment Status": {
      "main": [
        [
          {
            "node": "Notify Slack Operations",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Notify User Assignment": {
      "main": [
        [
          {
            "node": "Calculate SLA Metrics",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Notify Slack Operations": {
      "main": [
        [
          {
            "node": "Respond to Webhook",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}